1. Getting Started

Creating Your Account

PropertyVision AI offers three convenient ways to sign in:

• Replit Authentication: Sign in with your existing Replit account
• Google OAuth: Use your Google account for quick access
• Email & Password: Create a traditional account with email

Choosing Your Portal Type

Agent Portal

Best for real estate professionals who need:

• Property listing creation and management
• Advanced AI analysis tools
• Client portfolio tracking
• Professional report generation
• Bulk property operations

Client Portal

Perfect for property buyers and renters who want:

• Advanced property search with filters
• Saved searches and favorites
• Property viewing scheduler
• Direct messaging with agents
• Document management for applications

2. Property Search

Basic Search

1. Navigate to the Search Properties page
2. Enter a location (city, neighborhood, or address)
3. Apply filters for price range, bedrooms, bathrooms, and property type
4. Click Search to view results

Geolocation Search

Find properties near your current location:

1. Click the GPS location icon next to the search bar
2. Allow browser location permissions when prompted
3. Select your desired search radius (5, 10, 25, 50, or 100 miles)
4. Properties within your selected radius will be displayed

Search Filters

Viewing Property Details

Click on any property card to view:

• High-resolution images
• Complete property description
• Detailed specifications
• Pricing and availability
• Agent contact information
• Location map (when coordinates available)

3. AI Property Analysis

Overview

PropertyVision AI uses Google’s Gemini AI to provide comprehensive property analysis from images. This powerful feature is available to both agents and clients.

How to Use AI Analysis

1. Navigate to AI Analysis from the main menu
2. Upload property images (supports JPG, PNG, up to 50MB)
3. Select analysis type:
   • Property Analysis: Comprehensive feature detection and condition assessment
   • Sales Description: AI-generated marketing copy
   • Market Analysis: Value estimation and market insights
4. Wait for AI processing (typically 10-30 seconds)
5. Review generated report

Analysis Features

Object Detection & Identification

The AI identifies:

• Exterior features (roof, siding, windows, landscaping)
• Interior elements (flooring, appliances, fixtures, finishes)
• Structural components
• Amenities and special features

Condition Assessment

Each identified feature receives a condition rating:

• Excellent: Like new, no issues detected
• Good: Well-maintained, minor wear acceptable
• Fair: Functional but showing age, minor repairs needed
• Poor: Significant wear, repairs or replacement recommended

Professional Reports

Generated reports include:

• Detailed feature inventory
• Condition assessments with severity ratings
• Maintenance recommendations
• Estimated repair costs (when applicable)
• Market-ready descriptions

Creating Listings from AI Analysis (Agents Only)

1. Complete an AI property analysis
2. Review the generated description and details
3. Click Create Listing
4. AI-generated data will pre-fill the listing form
5. Adjust details as needed and publish

4. Portfolio Management

Portfolio Dashboard

Access your portfolio to view:

• Total portfolio value
• Number of properties tracked
• Average property value
• Market trend indicators
• Performance metrics

Adding Properties to Portfolio

1. Find a property through search
2. Click Add to Portfolio
3. Properties are automatically tracked
4. View all saved properties in your portfolio

Portfolio Analytics

Managing Your Portfolio

• Edit Properties: Update details and notes
• Remove Properties: Delete from portfolio
• Export Data: Download portfolio reports
• Share Portfolio: Generate shareable links (agents)

5. Document Management

Uploading Documents

1. Navigate to Documents
2. Click Upload New Document
3. Select file(s) from your device
4. Choose document category:
   • Contract
   • Inspection Report
   • Financial
   • Legal
   • Other
5. Add title, description, and tags
6. Associate with a property (optional)
7. Click Upload

Supported File Types

• PDF documents
• Images (JPG, PNG)
• Word documents (DOC, DOCX)
• Text files (TXT)
• JSON data files

Document Organization

• Search: Find documents by title or content
• Filter by Category: View documents by type
• Sort: By date, name, or size
• Tags: Add custom tags for easy retrieval
• Property Association: Link documents to specific properties

Downloading & Sharing

• Click on any document to download
• Share documents with other users (agents)
• Generate secure download links
• Track document access history

6. Messaging & Chat

Starting a Conversation

1. Navigate to Messages
2. Click New Conversation
3. Select recipient (agent or client)
4. Choose property (optional)
5. Type your message and send

Message Features

• Real-time Messaging: Instant message delivery
• Property Context: Link conversations to specific properties
• File Attachments: Share documents and images
• Read Receipts: See when messages are read
• Message History: Access complete conversation threads

Managing Conversations

• View all active conversations
• Mark conversations as read/unread
• Archive old conversations
• Search message history
• Filter by property or contact

7. Scheduling Viewings

Booking a Property Viewing

1. Navigate to property details
2. Click Schedule Viewing
3. Select preferred date and time
4. Add special requests or notes
5. Submit booking request
6. Receive confirmation from agent

Managing Your Schedule

View your scheduled viewings in:

• Calendar View: Monthly overview of all appointments
• List View: Chronological list with details
• Upcoming View: Next scheduled viewings

Viewing Status

• Pending: Awaiting agent confirmation
• Confirmed: Appointment confirmed by agent
• Completed: Viewing has taken place
• Cancelled: Appointment cancelled by either party

Agent Scheduling Features

Agents can:

• Set available time slots
• Approve or decline viewing requests
• Reschedule appointments
• Send automated reminders
• Track viewing history

8. Agent Features

Creating Listings

1. Navigate to Create Listing
2. Enter property details:
   • Address and location
   • Price and terms
   • Bedrooms and bathrooms
   • Square footage
   • Property type
3. Upload property images
4. Write or generate description with AI
5. Set listing status (Active, Pending, Sold)
6. Publish listing

Managing Listings

• View all your listings
• Edit listing details
• Update status and availability
• Track views and inquiries
• Deactivate or delete listings

Client Management

• View client portfolio
• Track client interactions
• Manage client documents
• Schedule client appointments
• Generate client reports

Professional Tools

9. Settings & Profile

Profile Management

Update your profile information:

• Personal Info: Name, email, phone
• Professional Info: Agency name, license number (agents)
• Profile Photo: Upload professional headshot
• Bio: Add description or credentials

Account Settings

• Portal Type: Switch between Agent/Client view
• Password: Change your password
• Email Preferences: Manage email notifications
• Privacy Settings: Control visibility and data sharing

Notification Preferences

Configure notifications for:

• New messages
• Property updates
• Viewing confirmations
• Document uploads
• Market alerts

AI Settings

• Enable/disable AI features
• Set AI analysis preferences
• Configure report formats
• Customize AI outputs

10. Troubleshooting

Common Issues & Solutions

Location Permission Issues

Problem: GPS location not working

Solution:

1. Check browser location permissions
2. Enable location services in browser settings
3. Use manual location entry as alternative
4. Try using HTTPS connection

File Upload Errors

Problem: Cannot upload files

Solution:

1. Check file size (max 50MB)
2. Verify file type is supported
3. Try compressing large files
4. Clear browser cache and retry

AI Analysis Not Working

Problem: AI analysis fails or times out

Solution:

1. Ensure images are clear and well-lit
2. Try smaller image files
3. Check internet connection
4. Wait a moment and retry

Login Issues

Problem: Cannot sign in

Solution:

1. Verify email and password
2. Try alternative login method (Google, Replit)
3. Clear browser cookies
4. Use password reset if needed

Performance Tips

• Use modern browsers (Chrome, Firefox, Safari, Edge)
• Clear cache regularly
• Disable unnecessary browser extensions
• Ensure stable internet connection
• Close unused tabs to free memory

Getting Help